FOX RUN ARCHITECTURAL GUIDELINES

A GUIDE FOR FOX RUN
RESIDENTS ON THE PLANNING
AND DESIGN OF EXTERIOR
ADDITIONS AND ALTERATIONS

This Guideline has been prepared with the assistance of a number of individuals and organizations including the Burke Center Conservancy, the Reston Homeowners Association, and Wilde Lake, and Oakland Mills Village Associations, and the Franklin Foundation. Substantial portions of this Guideline are based on material published in the Reston, Virginia Design Book and in publications for residents of Columbia, Maryland. The sketches for this edition were done by Deep Sharma, a resident of Burke Center and Dan Davis, resident of Fox Run.

TABLE OF CONTENTS

OBJECTIVES AND GENERAL INFORMATION

Objectives of Fox Run Architectural Guidelines
Protective Covenants
Role of the Association
What Changes Must Have ARB Approval
ARB Review Criteria
Amendments to the Architectural Guidelines
Applications
Site Plan
Review Procedures
Enforcement Procedures
Estoppel Certificate

GUIDELINES

Fences
Storage Sheds
Patios and Decks
Sun Control Devices
Storm and Screen Doors and Windows
Recreation and Play Equipment
Swimming Pools and Water Areas
Major Alterations
Miscellaneous {listed in alphabetical order}

Air Conditioners
Antennas
Attic Ventilators
Chimneys and Metal Flues
Clotheslines
Compost Piles
Dog Houses and Runs
Electronic Insect Traps
Exterior Decorative Objects
Exterior Lighting
Exterior Painting
Firewood
Flagpoles
Gutters and Downspouts
House Numbers
Mailboxes
Permanent Grills
Real Estate Signs
Sidewalks and Pathways
Storage of Boats, Campers, Mobile Homes, etc.
Trash Cans

Landscaping and Vegetable Gardens
In-Home Business
Maintenance Guidelines

Design Appendix

OBJECTIVES OF FOX RUN ARCHITECTURAL GUIDELINES

This document’s overall objective is to serve as a guide to aid members of the Architectural Review Board, and residents in maintaining and enhancing Fox Run’s carefully designed environment. The guidelines described in this booklet address improvements for which homeowners most commonly submit applications to the Architectural Review Board. They are not intended to be all inclusive or exclusive, but rather serve as a guide to what may be done. The specific objectives of:this booklet are:

  1. To increase resident’s awareness and understanding of the Covenants.
  2. To describe the organizations and procedures involved with the architectural standards established by the Covenants.
  3. To illustrate design principles which will aid residents in developing exterior improvements that are in harmony with the immediate neighborhood and the community as a whole.
  4. To assist residents in preparing an acceptable application to the Architectural Review Board.
  5. To relate exterior improvements to the plans for open space.
  6. To provide uniform guidelines to be used by the Architectural Review Board in reviewing applications in light
    of the goals set forth in the founding Documents of the Fox Run Homeowners Association and actions of the Board
    of Directors.

PROTECTIVE COVENANTS

The basic authority for maintaining the quality of design in Fox Run is founded in the Covenants which are a part of the deed to every property in Fox Run. The intent of Convenient enforcement is to assure residents that the standards of design quality will be maintained. This, in turn, protects property values and enhances the community’s overall environment. Every Fox Run property owner received a copy of the Covenants at settlement. All too frequently this information is not read by the owner. Since these Covenants ‘run with the land,’ they are binding on all owners whether or not they have been read. They should be periodically reviewed and fully understood. The Covenants established the Fox Run Foundation and the Architectural Review Board (ARB).

ROLE OF THE ASSOCIATION

The role of the Association, of which every resident is a member, is not only to own and operate open space, but to conserve and enhance the resources of the total community.

The Association accomplishes these functions in a variety of ways, one of which is by assuring, through the Architectural Review Board, the retention of harmonious, though diverse, design qualities of the Community. Surveys of planned communities show that providing this assurance is of prime importance to residents and is reflected in the preservation and enhancement of real estate values.  The Architectural Review Board performs its task of insuring aesthetic quality of the homes and their environs by establishing and monitoring the architectural review process.

The ARB ensures that proposed exterior alterations comply with the objectives set forth in the Covenants. This involves regular and systematical review of all applications for exterior alterations submitted by residents.

WHAT CHANGES MUST HAVE ARB APPROVAL?

Article VI, Section ! of the Covenants explicitly states that all exterior alterations require the approval of
the ARB:

Conditions for Architectural Control. No improvements, alterations, repairs, change of paint colors, excavations, changes in grade or other work which in any way alters the exterior of any Lot or Common Area or the improvements located thereon from its natural or improved state, existing on the date such property was first subject to this Declaration shall be made or done without the prior approval of the Architectural Review Board. No building, residence or other structure, fence, wall or landscaping in lieu thereof, shall be commenced, erected, maintained, improved altered, made or done on such property without the prior written approval of the Architectural Review Board.

Any change, permanent or temporary, to the exterior appearance of one’s property must be approved by the ARB. Further, once a plan is approved it must be followed or a modification must be approved in accordance with the Covenants.

It is important to understand that ARB approval is not limited to major alterations such as adding a room or deck to a house, but includes such items as changes in color and materials, etc. Approval is also required when an existing item is to be removed.

Each application is reviewed on individual basis. There are no ‘automatic” approvals, unless provided for specifically in these Guidelines. For example: A homeowner who wishes to construct a deck identical to one already approved by the ARB is still required to submit an application.

DESIGN APPENDIX

The Design Appendix of this document contains borrowed designs used in other areas and jurisdictions for design elements such as mailboxes, fences, and compost piles. These may be helpful to you in your construction and may be incorporated in your plans and referenced in your applications.

ARB REVIEW CRITERIA

The ARB evaluates all submissions on the individual merits of the application. Besides evaluation of the particular design proposal, this includes consideration of the characteristics of the housing type and the individual site, since what may be an acceptable design of an exterior in one instance may not be for another.Design decisions made by the ARB in reviewing applications are not based on any individual’s personal opinion or taste. Judgements of acceptable design are based on the following criteria which represent in more specific terms the general standards of the Protective Covenants.

  1. Relation to the Fox Run Open Space Concept. Fencing, in particular, can have damaging effects on open space. Other factors such as removal of trees, disruption of the natural topography and changes in rate or direction of storm water run-off also adversely affect Fox Run’s open space.
  2. Validity of Concept. The basic idea must be sound and appropriate to its surroundings.
  3. Design Compatibility. The proposed improvement must be compatible with the architectural characteristics of the applicant’s house, adjoining houses, and the neighborhood setting. Compatibility is defined as similarity in architectural style, quality of workmanship, similar use of materials, color and construction details.
  4. Location and Impact on Neighbors. The proposed alteration should relate favorably to the landscape, the existing structure and the neighborhood.The primary concerns are access, view; sunlight, ventilation and drainage. For example, fences may obstruct views, breezes or access to neighboring property; decks or larger additions may cause unwanted shadows on an adjacent patio or infringe on a neighbor’s privacy.
  5. Scale. The size (in three dimensions) of the proposed alteration should relate well to adjacent structures and its surroundings. For example, a large addition to a small house may be inappropriate.
  6. Color. Color may be used to soften or intensify visual impact. Parts of the addition that are similar to the existing house such as roofs and trim should be matching in color.
  7. Materials. Continuity is established by use of the same or compatible materials as were used in the original house. The options may be limited somewhat by the design and materials of the original house.
  8. Workmanship. Workmanship is another standard which is applied to all exterior alterations. The quality of work should be equal to or better than that of the surrounding area. Poor practices, besides causing the owner problems, can be visually objectionable to others. Poor workmanship can also create safety hazards. (The Homeowners Association assumes no responsibility for the safety of new construction by virtue of design or workmanship.)
  9. Timing. The majority of alterations will be built or installed by the residents themselves rather than a contractor. However, projects which remain uncompleted for long periods of time are visually objectionable and can be a nuisance and safety hazard for neighbors and the community. All applications must include estimated completion dates. If such time period is considered unreasonable, the ARB may disapprove the application.

AMENDMENTS TO THE ARCHITECTURAL GUIDELINES

These Guidelines may be amended. It is anticipated that the changes will involve clarification rather than substantive modification of the existing Guidelines. They may also be amended to reflect changed conditions or technology.

The ARB will conduct a yearly evaluation of the Guidelines to determine if amendments are required. Owners should also submit to the ARB requests for additions or changes to the Guidelines. The actual amendment proceedings will involve public discussions and review by the Association and shall be adopted as were the original Guidelines by the Board of Directors.

APPLICATIONS

Under each of the following sections in this booklet, application content requirements are spelled out. The application forms call for information helpful to the ARB including any additional information which may be useful in determining the scope and detail of the proposal. Under all circumstances the signatures indicating awareness of four neighbors must be supplied and the form signed. The four signatures shall include those who are most affected because they are adjacent and/or have a view of the change.

SITE PLAN

A site plan is required as part of many applications. A site plan is a scaled drawing of your lot (site} which shows exact dimensions of the property, adjacent properties if applicable and all improvements including those covered by the application. Contour lines may be required where drainage is a consideration. A base for a site plan for single applications can be the plat plan provided to you when you purchased your home. More complex applications may require larger scale (20 or 10 scale} blowups of the plat plan of county approved development or site plans — on file in the Foundation Office.

REVIEW PROCEDURES

All applications can be mailed to: Fox Run Homeowners Association the address on the ARB application

Each application will be checked for complete information by the ARB before the following processing occurs.

Applications must have the necessary and applicable signatures (4); conform to the Guidelines and include all the information required by the Guidelines (clear and concise drawings, explanation of style, color or appropriate reference to the applicable Design Appendix page number).  Applications are checked by a member of the ARB assigned on a rotating basis. Approved applications are copied and sent back to the applicant. The entire process for conforming applications should not take longer than three (3) weeks. The procedure provides for rapid processing of those applications which are filled out by residents who have carefully ready the Guidelines and provided all information necessary for a rapid and fair decision.

All applications that are considered “Special” will be copied and sent to all ARB members for their review and a site visit before the next meeting. Applicants with special cases will be notified and asked to be present for the meeting concerning their case.

The decisions of the Architectural Review Board will be sent by letter to the address on the application, whether or not the applicant attends the meeting.

An Appeals procedure exists for those affected by an ARB decision who feel that any of the following criteria were not met by the Board when reviewing their application:

  1. Proper procedures were followed during the administration and review process.
  2. The applicant and any other affected residents attending the meeting were given a fair hearing.
  3. The ARB decision was not arbitrary, but had a rational basis.

To initiate the appeals procedure applicants must submit a verbal request for an appeal within 48 hours of receiving the ARB decision, followed up with a written request within five working days. Other affected residents must submit such verbal notice within 48 hours after the ARB has rendered its decision, again followed up with a written request within five working days. The Board of Directors will review these cases and may hold a hearing.

ENFORCEMENT PROCEDURE

The Covenants require the ARB to insure compliance of all lots with the Conservancy’s architectural standards. The following enforcement procedures have been adopted by the Board of Directors:

  1. All violations will be confirmed by the ARB.The sources for reporting of violations will be in writing to the ARB or Board of Directors from:
    1. Concerned residents
    2. Committee members
    3. Members of Board of Directors
  2. A postcard will be sent requesting that the resident call the ARB Administrator as soon as possible concerning the violation. An attempt will be made to contact by phone the resident in violation. (In those cases involving violations which are subject to increase or enhancement with the passage of time, a violation notice will be sent immediately by certified mail.)
  3. If, within 15 days, no contact has been made, a violation notice will be sent.
  4. If there is still no response after another 15 days, a second notice will be sent by certified mail.
  5. After another 15 day period with no contact, a notice will be sent {again by certified mail} informing the resident of the time and place of a hearing by the ARB on the case.
  6. If the case is not resolved during the hearing, it will be turned over to the Board of Directors with a recommendation for legal action.

ESTOPPEL CERTIFICATE

An Estoppel Certificate is required by the covenants to be completed and issued to your settlement attorney prior to the closing of the sale of your home. This certificate provides information on the current status of assessment payments and on the existence of any architectural violations. (Any exterior alteration which has been made since the builder completed his approved plan must have an approved Architectural Review Board application in the lot file for that address. Lack of an approved application constitutes a violation.)

The Estoppel Certificate helps to protect the future buyer against unknown problems with past owners’ architectural changes or past-due assessments. If everything is in order, it also protects the seller from potential law suits involving violations of the Covenants by subsequent owners.

To obtain an Estoppel Certificate for your property, contact the Board of Directors in writing as soon as you know your settlement date.

FENCES

Fences have traditionally been used as a physical and visual separation of two pieces of property, a notification that here one person’s land begins and another’s ends. This tradition continues, but as today’s landscape and living style changes, so does the use, location, and design of fences.

Now that residential lots are becoming smaller, it is usually attractive and desirable to visually extend properties beyond the property lines. This should be kept in mind when considering fencing, which by its very nature tends to physically define and separate areas and makes yards appear smaller.

Probably the basic fencing concern is for ‘protection” — keeping animals and/or people in or out of an area. This need now applies principally to small children and pets.

Fencing is used to separate property, provide security and visual privacy, or architecturally define space. In achieving any one of these goals, a barrier is created which has both visual and physical impact on the boundaries of common land and properties of adjacent homeowners. Careful consideration should be given to the basic fencing concept and the manner in which the concept is executed.

There are alternatives to fencing that may achieve the desired objectives. For example, short segments of privacy fence may be combined with landscaping to achieve the desired screening without a severe impact on others. Use of plant material alone can be an alternative.

GENERAL GUIDELINES

Fence height should not be greater than is necessary for its intended use since fencing can have a significant impact on adjoining properties and community open space.

The height and design of fences should generally conform to other fencing in the Neighborhood and the Design Appendix of these Guidelines.

The degree of “openness” of fences depends on its use. Solid fences, which may be desirable for achieving privacy, may also provide unwanted shadows and loss of natural ventilation and views.

Fencing should relate to the principle architectural feature of the house in design, location and the way in which it connects to the existing house. Planting schemes can be integrated with all fencing to soften the visual impact.

The tops of all fences, except certain low, open types surrounding large areas (one acre or more), should be maintained horizontal if practicable. In cases of slopes in excess of 10%, the top of the fence may be inclined at the same angle as the house roof. The top of the fence should be aligned to maintain this constant angle of incline over the slope, presenting a straight line.

The constant angle of incline should be maintained for as great a length as is feasible. The bottom of the fence should be no more than 6″ to 12″ above grade at any point depending on fence type. The bottom of vertical fence members may conform to ground contours to eliminate gaps. Vertical members should be plumb and generally not extend beyond the uppermost horizontal portion of the fence.

Gates should be compatible to fencing in design, material, height and color.

Chain link fencing is not acceptable.

Fencing which is finished on one side only must be constructed with the finished side facing out.

IMPACT ON NEIGHBORS AND NEIGHBORHOODS

Unquestionably, anyone’s fence will be shared by neighbors even if the neighbors have only to look at the other side of it. An inconsiderately placed fence can box a neighbor in or destroy his views. Therefore, it is important to remember in choosing a fence that there are various needs other than simply having a fence.

FENCE TYPES

Proper fencing can have a unifying effect upon a neighborhood. 1hq)roper fencing can detract from the appearance of a Neighborhood. Cluttering a Neighborhood with an uncoordinated selection and placement of fences should be avoided. Cooperation among neighbors in this matter can affect the visual and psychological harmony of an area. Fencing should be compatible with the applicant’s house, but it should also be appropriate for its intended purpose. For example, a “privacy fence” has different design considerations than a fence which is used to define property boundaries. Listed below are suggestions which may be helpful in selecting a fence style
related to the primary fencing needs.

Property Separation — Where the homeowner’s goal is property separation but not privacy, an “open” fence is appropriate. Open fences provide visual definition of property boundaries without obstructing views.

Security — Many homeowners wish to restrict children or pets to or from their property. Security fences where privacy is not a factor can be the ‘open” type. Property line fences should not be counted on to provide security for dogs.

Privacy — While fencing can be used to create private outdoor spaces, homeowners should also consider ventilation. A private space with no cooling breezes on a summer afternoon can be unpleasant. To avoid this, the homeowner might choose from several fencing designs depending on the amount of privacy desired. Privacy fences are permitted in rear yards only, shall not extend outside the side lines of the home, shall be at least 8′ from the rear lot line and shall be no more than 6′ in height.

The height of a fence, the topography of the land, the relative distance of an observer affect both the amount of privacy afforded by a fence and its degree of visual impact.

Extending privacy fencing farther from the patio does not necessarily increase privacy but can adversely increase the impact on common open space. Therefore, the extension of privacy fencing from the face of the house and patio areas to be protected should be minimized. In no case should privacy fencing and property line fencing be combined.

For additional information on continuous runs of fencing, see section on Swimming Pools and Water Areas.

Architectural Definition of Space — The definition of outdoor space for strictly architectural reasons encompasses some of the suggestions made above but for strictly visual rather than functional reasons. More “solid” fencing will provide a strong visual barrier; however, the same fence in conjunction with certain plant materials such as ivy which may be trained to grow on the fence is less severe.

In selecting a fence it is important to remember that the homeowner’s functional needs must also be related to prevailing fence styles in the community. Location, height, materials and color are the primary factors which should be considered.

SUMMARY PRINCIPLES

Spacious character or neighborhood is compromised by excessive fencing. Fences will be restricted to rear yards. Generally, solid fencing used for privacy screens in short segments immediately adjacent to the house or patio must not exceed 6’0″ in height.
Property line fencing must be an “open” type and should not exceed 4’0″.

Fencing shall generally be restricted to rear yard locations. Side yard fencing, however, will be considered based on their individual merits, such as the case of a side garage door. Particular attention should be given to the amount of adjacent open space and the height and compatibility of materials and color with the existing house and other houses and fences in the vicinity.

Fencing should never visually compete with or dominate a house.

Fencing within a given street, culde-sac, or visual area should be of a consistent family or style.

Fencing should respect open space frontage.

Planting is considered an integral part of any fencing scheme.

MATERIALS AND COLORS

Fencing should be compatible with the materials and colors in the applicant’s house and the prevailing materials in adjacent houses. Continuity of texture and the scale of materials should be considered. In many cases, fencing may be left to weather naturally. Where preservative is used, it shall be clear in color.

Green wire mesh screening used to increase security as part of an “open fence” will be considered in special cases. The wire mesh will be attached on the inside of the fence, and will not extend above the top rail, Approval, however, may be contingent upon supplemental landscaping.

The applicant is referred to the Architectural Guidelines’ Design Appendix for dimensions, definitions and suggestions on fence styles. Chain link, stockade fences and wrought iron fences will not be approved by the ARB.

Fencing must be one of the approved types shown in the Design Appendix and should match or blend with existing adjacent fencing.

An application is required for all fences.

SCREENING LOTS ON MAJOR ROADWAYS

Since lots with reverse frontage on major roadways are highly visible, the ARB felt that certain criteria should be followed to retain the aesthetic qualities of the Community.

The Board of Directors approved the recommendation from the ARB that the following guidelines be used for reviewing all architectural requests for screening lots along the major roadways. Applicants are urged to retain the natural wooded grassy cover or supplement or reestablish the natural woodland cover with native plant material.

Special privacy needs of the individual homeowner due to topography orientation or family situation may be met by one of the following:

  1. Plant a natural screen or hedge.
  2. Install patio or small-section fencing screens.
  3. Install property line fence as per the guidelines with landscaping.
    1. 4′ split rail, board or country estate fence.
    2. higher than 4′ only if:
      1. special circumstances warrant fence.
      2. fence is placed at least 4′ within property line with evergreen plant material placed in a random pattern on the outside of the fence; material to grow as high as fence and into a solid mass within two years.

Application Contents

Applications should include the following information:

  1. Fence style and material.
  2. Color of fence.
  3. Dimensions.
  4. Site plan which shows the relationship of the fence to adjacent houses and open spaces and to property lines. Most fencing involves boundary line considerations to some degree. Therefore, applications must show exact relationship with property lines.
  5. Architectural style and color of house.
  6. Location, types and colors of fences in the immediate area.
  7. Landscaping plans to compliment and/or screen the fence.
  8. Estimated start date and estimated completion date in terms of days after start.

STORAGE SHEDS

Fox Run is envisioned to be a Community in which each of its parts relates well and is properly integrated into the whole of its design. This depends largely upon the organization and the harmony of each element of its environment. One such element is the storage shed and the shed’s relationship to the house it serves and to its neighbors· Any storage shed has an aesthetic impact on neighbors. An inconsiderately-placed or poorly-designed shed can visually and functionally negate an otherwise desirable residential area. Therefore, it is important to remember in choosing and lo6ating a shed that there are needs other than storage which must be considered·

Cluttering a neighborhood through uncoordinated selection and placement of sheds should be avoided. Cooperation among neighbors in this matter can affect the visual and psychological harmony of an area.

Design Criteria

  1. The design of a storage shed is directly related to its location. As the relationship between the house and the
    shed changes, so does the type of shed to be used.
  2. The shed should be designed to appear as part of the house/fence/ landscape theme and may be part of a gazebo, deck or other outdoor improvement.
  3. The shed must be designed to respect the “visual rights” and aesthetic interests of neighboring
    properties.

For convenience, sheds have been placed into three categories based upon the shed’s relationship to the house.

TYPE 1: ATTACHED TO THE HOUSE

Design

The architectural design of the shed should be compatible with the design of the house; i.e., same materials, same color scheme, same roof pitch, same detailing.

Materials

The finish materials used for the shed must be the same as the exterior finish of the house·

Colors

The color scheme must be the same as that on the house.

Roof

The roof slope and the type and color of the roofing material (shingles, etc.) should match those of the house.

TYPE 2: INTEGRAL WITH FENCE

Design

When sheds are designed as an integral part of fencing, either solid or semi-transparent fence type is recommended.

The architectural design of the shed must be Compatible with the design of the fence, whether the fence is existing or to be built with the shed.

Materials

The finish material of the shed must be the same as the finish material used on the fence.

Colors

The color scheme must be identical to that used on the fence.

Roof

The roof of the shed should either be a flat roof with the top of the roof at the same elevation as the top of roof at the same elevation as the top of the fence (in the case of a 6′ high fence) or sloped similar to that of the house.

TYPE 3: FREE-STANDING

Design

The only time that a free-standing shed would be acceptable is when it is completely screened by evergreen landscaping. Free-standing sheds in association with open fences will not be permitted. Because of limitations inherent in solid enclosed fenced areas (see section on fences), it is recommended that the shed be designed to be compatible with the house or the fence,

Materials

The finish materials of the shed should be the same as that used either on the house or the fence.

Colors

The color scheme should be the same as that used on the house or on the fence.

SHED ALTERNATIVES

For those cases where a prefab shed is to be used, the following suggestions are made as to how the shed can be made compatible with the previously stated criteria.

  1. Roof — If views of the shed are likely from above, the same type of roof should be built. The roof should be compatible with the architecture of the house.
  2. Shrubbery — It would be necessary to raise the height Of the shrubbery around the shed to a point equal to the highest point of the roof. (To be attained within 2 years.)
  3. Painted — When any part of the shed is visible from an adjacent neighboring lot, the shed should be painted to match the color of the house.

Size

While sheds must provide sufficient volume for their intended use, they must be of a size which is appropriate for the size of the property and which is architecturally compatible with the applicant’s house and adjacent houses.

GREENHOUSES & DETACHED SOLAR COLLECTORS

Detached greenhouses and solar collector panels will be reviewed under the same criteria as storage sheds with consideration for the special requirements of sun orientation. {Attached greenhouses will be reviewed as room additions with special attention given to visibility of interior activities.)

SUMMARY

Sheds should be located as close to the house as possible, preferably attached to the house. However, the more desirable location such as the back of a lot in a heavily wooded area is available, the ARB will give it consideration.

Roofing and siding materials should be of the same type and color as the house if possible.

Approval is contingent on resident’s commitment to build a sturdy permanent structure.

Application Contents

An application is required for all tool/storage sheds. All applications should include:

  1. Site plan which shows the relationship of the shed to the adjacent house and property lines.
  2. Picture and/or detailed drawing of the shed to include dimensions.
  3. Landscaping plan.
  4. Description of materials used.
  5. Color of shed and house.
  6. Estimated start date and estimated completion date in terms of days after start.

PATIOS AND DECKS

Patio and Deck Location

Patios provide a means for ground level extension of indoor space with less visual impact than elevated decks.

Applicants should review fence and shed design criteria with respect to visibility, privacy and materials.

Patios or decks should generally be located in rear yards. Front and side yard locations will be evaluated on their individual merits.

When patio or deck schemes include other exterior changes, such as fencing, lights, plantings, etc., other appropriate sections of these Guidelines should be consulted prior to application.

Underdeck Storage

Raised decks include an underdeck area which has a visual impact on neighbors in the surrounding area. When using an underdeck area for informal storage, the impact on neighbors should be kept in mind. Storage should be maintained so as to present a neat, uncluttered appearance. Special underdeck storage screening or landscaping may be required. In addition, landscaping shall be required to hide tall spindly deck supports.

Materials and Color

Materials should have natural weathering qualities as do brick, wood, and stone.

Wood in decks should generally match the trim or dominant color of the applicant’s house. Certain kinds of wood such as redwood, cedar and pressure-treated pine may be left to weather naturally.

Drainage

If changes in grade or other conditions which will affect drainage are anticipated, they must be indicated. Generally, approval will be denied if adjoining properties are adversely affected by changes in drainage.

In all cases in which a patio is contemplated, serious consideration should be given to making ground level surfaces Of porous material or to provide mulched beds to offset additional impervious deck or patio area.

Application Contents for Ground level Patios and Decks

An application is required for all patios and decks not installed by Ryan Homes during construction. Applications should include the following information:

  1. Site plan showing the size of the patio and location as it relates to the applicant’s house, adjacent houses, and property lines.
  2. Description of materials, color, grading and drainage changes.
  3. Estimated completion date.

See other sections of the Guidelines for additional information required, relative to other elements in the patio application such as fencing.

Application Contents for Elevated Decks (4′ or more off ground)

An application is required for all elevated decks.

Applications should include the following information:

  1. Drawings showing the size and style of the deck, details of railings and stairs, benches, etc.
  2. Site plan showing the relationship of the deck to the house, lot and adjacent properties.
  3. A description of materials to be used.
  4. Color of the deck. State if the color of the deck matches the color of the house or the trim. If deck does not match house or trim, specify color of house, trim and proposed deck.
  5. Dimensions of railings, posts, stairs, steps, benches and other details as required to clearly describe proposal. Include height of deck off the ground. (Note: Fairfax County has a specific railing height requirement. The railing must be 36″ in height if deck is more than 24″ off the ground.)
  6. If decks were options with the house, state how this deck differs from builder’s deck and/or from deck in Neighborhood guidelines. If other homes have decks which can be viewed at the same time as the proposed deck, provide photographs which depict these existing decks.
  7. Details of changes to windows and doors, if applicable.
  8. For all raised decks {above 4′ off the ground), the ARB strongly recommends using 6″ x 6″ vertical deck supports and landscaping for those supports. Indicate whether or not under-deck area will be used for storage. If so, a landscaping or screening plan must be submitted.
  9. Estimated completion date.

SUN CONTROL DEVICES

Awnings and trellis work provide an effective means for controlling glare and excessive heat build-ups on windows and door openings and help reduce summer energy consumption and utility costs. The manner in which sun control is implemented has considerable effect on the exterior appearance of a house, and the desirable benefits of sun exposure in the winter, fall and spring.

Materials are available for application on inside of windows to reduce thermal transmission and glare. These materials may provide effective and economical alternatives to awnings and trellises. Effective sun control can often be provided by such simple measures as planting deciduous trees to shade windows from undesired sun exposure.

  1. Sun control devices should be compatible with the architectural character of the house in terms of style, color and materials.
  2. Awnings should be of straight-forward design without decorative embellishments such as scallops, fringes, and contrasting colored stitches.
  3. Awnings and trellises should be consistent with the visual scale of the houses to which they are attached.

Location

The location of any awning or trellis should not adversely affect views, light, winter sun or natural ventilation of adjacent properties. Location of awnings should be restricted to the back of the house.

Materials and Color

Solid colors should be used rather than stripes or patterns.

Trellis work should match the trim or dominant color of the applicant’s house.

Pipe frames for canvas awnings should be painted to match trim or dominant color of the house. If awnings are removed for winter storage, frames must be removed.

Landscaping features are very important and should be integrated with sun control devices.

Trees which shade the roof in summer and allow winter sun to strike the roof have a dramatic impact on energy consumption.

Application Contents

Application to ARB should include:

  1. Site plan showing location of trellis and/or awnings.
  2. Sketch and/or photograph of house (and adjacent houses if townhouse application}.
  3. Sketch, photograph, or manufacturer’s product information of proposed sun control device including indication of dimensions, construction details showing how the awning or trellis is attached to the house materials and color. In the case of fabric awnings, submissions of a material and color should be included.
  4. Estimated completion date.

STORM & SCREEN DOORS & WINDOWS

STORM AND SCREEN DOORS

Rising energy costs have encouraged homeowners to take measures to conserve energy through installation of storm doors. Energy-conserving measures, however, should and can be done without compromising the visual quality of the neighborhood.

Doors should be straightforward without ornamentation such as scallops, scrools and imitation gate hinges.

Color

Storm or screen doors must be painted to be the same color as the entry door behind them, the siding or shutters. Consideration will depend upon the design of the particular door and its relation to the design of the house and adjacent houses.

Application Contents

Storm or screen doors that are not as described above require ARB approval. The application to the ARB should include:

  1. Drawing and/or photograph of proposed doors.
  2. Color indication of the screen/storm door and the existing front, rear, etc., door.
  3. Location of doors, i.e., front door, rear door, etc.
  4. Estimated installation date.

STORM AND SCREEN WINDOWS

Some homes in Fox Run have been designed so that the addition of storm windows on the outside would seriously disrupt architectural continuity. Often installation of storm windows on the inside or the use of insulating glass are viable alternatives.

Color

It is preferred that storm and screen window frames match the trim of the house, but white is acceptable.

Recreation and Play Equipment

The desire for swings, basketball backboards, tot lots, etc. or common property is frequently expressed.  Most equipment of this sort is commercially available but is often less then pleasing in appearance.  Creatively designed equipment is encouraged.  The guidelines listed below are provided in an effort to reconcile the need for play equipment with the goal of minimizing its visual impact.

Location and Size

such equipment should be placed in rear yards.  Consideration will be given to lot size, equipment size and design, amount of visual screening, etc.

Basketball backboards may be secured to detached houses or garages provided that proper consideration is given to color as noted below.

Material and Color

Play equipment constructed of wood is encouraged.

Metal play equipment, exclusive of the wearing surfaces (slide poles, climbing rungs, etc.), free standing basketball backboards and their poles should be painted dark earth tones to blend with the natural surroundings or, if located adjacent to a dwelling or fence, painted to match the background or screening structure.  Other play equipment colors will be considered, contingent upon location and landscaping.  Basketball backboards secured to detached houses, carports or garages should be painted to match or blend with the background.  A contrasting rectangular color outline may be painted on the backboard behind the goal.

Application Contents

Application to ARB should include:

  1. Site plan showing relation of proposed play equipment to adjacent property lines, applicant’s house and adjacent house.
  2. Photograph and/or sketch of proposed play equipment.
  3. Dimensions.
  4. Color and material.
  5. Screening plan.
  6. Estimated completion data.

SWIMMING POOLS AND WATER AREAS

Only in-ground swimming pools will be considered. Pools for swimming will be located in rear of the house.

Application Contents

Fencing: A fence from 4 feet to 6 feet high end compatible with the design style of the house may be required to enclose a pool used for swimming and related pool equipment. Approval of the fence is contingent upon completion of the pool and must meet the fencing criteria of these Guidelines, especially with respect to property line set back and landscaping.

Pool owners, who desire to maximize the area enclosed by a pool-enclosing fence, shall apply for fences under the following standards:

No more than 40% fence length 1 foot from property line (unless fence is jointly applied for with an adjacent neighbor(s). The remainder must be from 1 to 4 feet off the property line and landscaped on the outside. The maximum fence run shall be 16 feet and the minimum 4 feet.

Applications must include as a minimum:

  1. Signatures of all property owners affected by the proposed pool (in the event that more than the usual four are affected).
  2. A site plan showing location and dimensions of the pool, other related equipment, fences, etc., in relation to the applicant’s house, property lines and adjacent dwellings.
  3. Detailed drawings and plans of the pool, deck area, lighting arrangements, walkways, fences, etc., and pertinent information concerning water supply system, drainage and water disposal system.
  4. Planting plan for outside (exterior) of fencing.
  5. Estimated completion date.

MAJOR ALTERATIONS

MAJOR EXTERIOR CHANGES

Major alterations are generally considered to be those which substantially alter the existing structure either by subtraction and/or addition. However, other site changes such as driveway modifications are also included.

The design of major alterations should be compatible in scale materials, and color with the applicant’s house and adjacent houses.

The location of major alterations should not impair the views, or amount of sunlight and natural ventilation on adjacent properties.

Pitched roofs must match the slope of the roof on the applicant’s house.

New windows and doors should match the type used in the applicant’s house and should be located in a manner which will relate well to the location of exterior openings in the existing house.

If changes in grade or other conditions which will affect drainage are anticipated, they must be indicated. Generally, approval will be denied if adjoining properties are adversely affected by changes in drainage.

Construction materials should be stored so that impairment of views from neighboring properties is minimized. Excess material should be immediately removed after completion of construction.

No debris may be allowed to accumulate during construction.

Greenhouses will be reviewed as major alterations.

MAJOR BUILDING ALTERATIONS

Major building alterations include, but are not limited to, construction of driveways, garages, porches, greenhouses, rooms, fireplaces, chimneys, other additions or renovations to the existing home.

The proposed structure must be compatible with the original structure and in keeping with the existing lot size.

Application Contents

A completed application requires the following information:

  1. Site plan showing location of proposed structure, and relationship to property lines and adjacent houses.
  2. Detailed drawings and plans including exterior elevations and dimensions.
  3. Description of materials including type of siding on dwelling and proposed structure, color of proposed structure and trim, exterior lighting arrangements, etc.
  4. It is suggested that the final application be a duplicate of those documents which are to be submitted to Fairfax County for a building permit, and should also include colors, materials, and drawings or photographs as required, to illustrate the relation of the alteration to the applicant’s house and adjacent houses where necessary.
  5. Landscape plans.
  6. Estimated completion date.

MISCELLANEOUS

ANTENNAS

When the original guidelines were made exterior antennas are prohibited.  However an amendment to the guidelines were made and they are now permitted.  As soon as a copy of the amendment is found this section will be updated.

CHIMNEYS AND METAL FLUES

Large metal flues and chimney caps and any vent through the roof must be painted to match roof color when they become rusted or discolored. Chimneys must be masonry or enclosed in the same material :as the exterior of the building.

Application Contents

A completed application requires the following information:

  1. Site plan showing the relation of chimney/metal flues to the house, property line and adjacent neighbors.
  2. Picture and/or detailed drawing of chimney/metal flue to include dimensions.
  3. State how chimney differs from builder option.
  4. Color and style of house.d
  5. Description of materials being used to construct chimney. If brick is being used and there is brick already on the house, then the brick colors must match as closely as possible.
  6. Estimated completion date.

DOG HOUSES AND RUNS

Dog houses should be compatible with the applicant’s house in color and material, and should be located where they will be visually unobtrusive. The same criteria apply to dog houses as to storage sheds.

Chain link fences for dog runs will be considered if erected inside solid privacy fencing, painted to match the background, softened by supplemental landscaping, well screened in a wooded area, or combinations of the above. Any visible dog run shall meet criteria for privacy fencing.

Application Contents

A completed application requires the following information:

  1. Site plan showing the relation of dog house/run to house, property line and adjacent neighbors.
  2. Picture and/or detailed drawing of dog house/run to include dimensions.
  3. Description of materials used. Color of house and dog house.
  4. Architectural style of owner’s house.
  5. Landscape plans to compliment and/or screen the dog house/run.
  6. Estimated completion date.

EXTERIOR DECORATIVE OBJECTS

Approval will be required for all introduced exterior decorative objects including natural and man-made. Exterior decorative objects include such representative items as bird baths, wagon wheels, sculptures, fountains, pools, stumps, driftwood piles, free-standing poles of all types, and items attached to approved structures.

Application Contents

A completed application requires the following information:

  1. Site plan showing the relation of object to house, property line and adjacent neighbors.
  2. Picture and/or detailed drawing of object to include dimensions. c. Color and material of object.
  3. Estimated completion date.

EXTERIOR LIGHTING

No exterior lighting shall be directed outside the applicant’s property. Light fixtures which are proposed in place of the original fixtures should be compatible in style and scale with the applicant’s house.

Lighting must not be altered without ARB approval. Applications for exterior lighting should include wattage, height of light fixture above ground, and a complete description, including descriptive material of the light fixture and location on the property.

ELECTRONIC INSECT TRAPS

Electronic insect traps will be regulated based on the same criteria as for exterior lighting. In addition, no device shall be installed or maintained in such a way as to cause discomfort to adjacent owners from noise and may only be operated during those times when the immediate area protected by the trap is occupied by the owner or his guests.

Application Contents for Exterior Lighting and Electronic Insect Traps

A completed application requires the following information:

  1. Site plan showing the relation of the insect trap or lighting to house, property line and adjacent neighbors.
  2. Picture and/or detailed drawing of the insect trap or lighting to include all dimensions and height of fixture above ground.
  3. State wattage of bulb to be used.
  4. Estimated completion date.

EXTERIOR PAINTING

Repainting or staining a specific object to match its original color need not be submitted. Color changes apply not only to the house siding, but also to the doors, shutters, trim, roofing, and other appurtenant structures. Change of exterior color for single family houses should relate to the colors of the houses in the immediate area.

Application Contents

A completed application requires the following information.

  1. List of all exterior colors on the house and appurtenant structures.
  2. A color sample of the new color to be used.
  3. Estimated completion date.

FLAGPOLES

Homeowners wishing temporary flagpole staffs which do not exceed six feet (6′) in length and are attached at an incline to the front wall or pillar of the house or dwelling unit need not have an application.

HOUSE NUMBERS

House numbers should be legible but should be of a size which is appropriate for the applicant’s house. In certain cases, decorative house numbers will be accepted dependent upon location and type of house.

House numbers not included with original structures require an application.

Application Contents

A completed application requires the following information:

  1. Picture and/or detailed drawing of house numbers to include dimensions.
  2. Architectural style and color of house and house numbers.
  3. Description of materials used on house numbers.
  4. Proposed location on house.
  5. Estimated completion date.

PERMANENT GRILLS

Permanent grills should be placed in the rear of the house and should not be located within 10 feet of the side and rear property lines.

Application Contents

A completed application requires the following information:

  1. Site plan showing the relation of the grill to the house, property line and adjacent neighbors.
  2. Picture and/or detailed drawing of grill to include dimensions and materials used.
  3. Estimated completion date.

COMPOST PILES

Compost piles must be constructed of a wooden outside frame with wire or block interior. These piles must have a screen planting plan submitted with each application. Compost piles should not exceed 4′ in height and must be located at least 5′ from a lot line, and in the rear of the house.

All active compost piles must have a 6″ layer of straw over top of them at all times to prevent odors from escaping. All compost piles must be maintained and turned periodically to ensure the proper destruction of bacteria and weed seeds by heat.

Failure to maintain a satisfactory compost pile and/or the point at which the compost pile becomes a public nuisance shall indicate an abandonment of the compost pile and a violation of these Guidelines.

For helpful information in designing your compost pile, please refer to this document’s Design Appendix.

Application Contents

A completed application requires the following information:

  1. Site plan showing relation of the compost pile to the house, property line and adjacent neighbors.
  2. Picture and/or detailed drawing of the compost pile structure to include all dimensions.
  3. Description of all materials used.
  4. Estimated completion date.

STORAGE OF BOATS, TRAILERS, CAMPERS, MOBILE HOMES OR RECREATIONAL VEHICLES

No recreational vehicle may be parked or stored in open view on residential property, public or private streets, or on open space. Commercial storage for recreational vehicles is available locally.

The Board of Directors has defined “recreation vehicle” as follows:

  1. Any boat or boat trailer.
  2. Any motor home or other self contained camper.
  3. Any camper slip ons where the camperbacks are higher than the roof line of the cab of the truck.
  4. Any mobile home, trailer or fifth wheel trailer.
  5. Any pop-up camp/tent trailer or other similar recreation oriented portable or transportable facility or conveyance.
  6. Any other vehicle not defined above which could not normally or regularly be used for daily transportation including dune buggies or non-operative automobile collections or other automotive equipment not licensed for use on the highways Virginia.

For the purposes of requiring screened parking and storage on a lot in Fox Run, the following vehicles shall be treated in the same manner as recreation vehicles:

  1. Any vehicle that is included in the Fairfax County code Chapter 112 as being defined as commercial.
  2. Any vehicle that has commercial signs or advertising or commercial equipment visible.
  3. Any private or public school or church buses.

An application must be submitted for the screening.

SIDEWALKS AND PATHWAYS

Store or brick pathways or sidewalks should be set back at lease 4′ from the property line and generally be installed flush to the ground.

Application Contents

A completed application requires the following information:

  1. Site plan showing the exact location of pathway or sidewalk.
  2. Materials to be used including color. If using brick, type should blend with that on the house (if any).
  3. Method of installation plus a description of grading changes required, if any, and the resulting impact on neighbors.
  4. Estimated completion date.

CONFORMING ITEMS NOT REQUIRING AN APPLICATION

Exterior Unit Air Conditioners

Air conditioning units extending from windows generally will not be approved.

Exterior units may be added or relocated only when they do not interfere visually with neighbors. Exterior units shall be oriented so as not to discharge hot air onto neighbors’ property.

Attic Ventilators

Attic ventilators and turbines are encouraged but must match the siding or trim on the house if mounted on a gable end or be painted to match the roof if placed on a roof. Roof location shall be on the least visible side of the ridge pole.

Clotheslines

Clotheslines must be demountable and taken down when not in use, and while in use, must meet same location and screening criteria as that for play equipment.

Gutters and Downspouts

Gutters and downspouts should match those existing in color and design and must not adversely affect drainage on adjacent properties.

Mailboxes

Mailboxes are a functional necessity, not a decorative item. Since they are usually in a very visual location, they should be straightforward in design mounted on simple posts. They should be painted either black, a dark earthtone or painted to match the house trim color and be located so as not to obstruct sidewalks or sight
lines in accordance with postal regulations.

Approved mailboxes are described in this document’s Design Appendix.

Trash Cans

Trash cans should be stored out of sight. This can be accomplished by storing them in garages, basements, etc., or by using appropriate exterior screening, fencing, or landscaping.

Firewood

Firewood shall be kept neatly stacked and shall be located to the rear or side of the residence and located in such a manner as to minimize visual impact. In certain cases, screening may be required.

Firewood piles shall be kept off the building at least 6 to 12 inches in order to prevent termites from leaving the firewood and entering the house, thus voiding the termite protection.

IF ANY OF THE ABOVE-DESCRIBED ITEMS VARY FROM THE RESTRICTIONS OUTLINED ABOVE, AN APPLICATION TO THE ARB IS REQUIRED.

Real Estate Sales/Rent Signs

Real estate signs must meet County regulations with respect to size, content and removal. “Sold” signs are discouraged. Signs may only be placed in the front yard of the property available.

LANDSCAPING AND VEGETABLE GARDENS

Location

Care should be exercised in the planting and maintenance of trees and shrubs to prevent obstruction of sight lines required for vehicular traffic.

Also, the views of neighboring units and shade patterns of larger trees should always be considered.

Scale

Care should be exercised in selecting plant materials which upon maturity will be of an appropriate size in height and breadth for its intended use and location. Mature size, both in height and diameter, should always be considered especially when planting close to walkways and houses.

Consideration should be given to the effect which planting will have on views form neighboring houses and property.

Planting should be clustered rather than widely spaced.

Massing, the three-dimensional appearance of planting, may be improved by augmenting trees and taller shrubs with low spreading shrubs and/or ground cover.

All gardens must be neatly maintained throughout the growing season; this includes removal of all unused stakes, trellises, and dead growth.

An application is not required for foundation planting, trees, or single plantings; however, an application is required for hedges more than 2′ in height or other features which in effect become structures fences or screens and as part of other applications where required.

Applications should include a description of the types and sizes of shrubs to be planted and a site plan showing the relationship of plantings to the house and adjacent dwellings.

An application is required for railroad ties or garden timbers which form a wall over 12″ high and 8′ long. Include a site plan with the location of ties or timbers drawn in, and information on landscaping plans and any grading changes.

Rock Gardens

Written approval is necessary for rock gardens in the event rocks or collections of rocks exceed 24 inches In any direction. All rocks shall be left in their natural color.

Vegetable Gardens

An application must be submitted for vegetable gardens which do not meet the following conditions:

  1. It is located between the rear line of the house and the rear property line.
  2. Its size does not exceed 1/4 of the area described in (a).
  3. It is not planted on a grade exceeding a ratio of 5 feet to 100 feet.
  4. It does not damage property below it through the flow of water onto lower property.
  5. It does not encroach on open space.

Tree Removal

Prior to removing any tree over 2-1/2 inches in diameter, consult with Foundation staff to review the feasibility of moving tree to Foundation property.

No live trees with a diameter in excess of 4 inches, measured 12 inches above ground, nor trees in excess of 2 inches in diameter, similarly measured, which are generally known as flowering trees {such as dogwood or redbud} or as broad leaf evergreens, no live vegetation on slopes of greater than 20 percent gradient or marked “no cut” areas on original plans, may be cut without prior approval of the Architectural Review Board. The Foundation shall set rules for cutting of trees to allow for selective clearing or cutting.

IN-HOME BUSINESS

Fairfax County regulates in-home businesses. In addition to County control, the Foundation is concerned about the impact of in-home business on the residential character of the neighborhood and on adjacent neighbors.

While in-home business is encouraged as a source of income and community diversity, customer-oriented businesses are discouraged.

Applications must be submitted. The following special regulations shall apply:

  1. No sign or other advertising device of any nature shall be placed upon any lot.
  2. Operating personnel shall be not more than one person who is not a permanent resident in the home.
  3. All applications must include the following information:
    1. Where business-related materials will be stored.
    2. How products, services or materials will be distributed and advertised.
    3. Impact of traffic and parking on neighbors.
    4. Number and type of deliveries required.
    5. Type and number of vehicles to be used to conduct business and where vehicles are to be parked.
  4. Any variance from approved application will be considered a violation.

MAINTENANCE GUIDELINES

Property ownership includes the responsibility for maintenance of all structures and grounds which are a part of the property. This includes, but is not limited to items such as mowing grass, removal of trash, and structural maintenance. Maintenance affects the visual character and economic values of the property and neighborhood, and in some cases, safety. These issues can often be dealt with best at a neighborhood level. Violations of maintenance standards are violations of the Fox Run Covenants.

Exterior Appearance

Residents are responsible for maintaining the exterior of their dwellings and any other structures on their lots, such as decks, fences, sheds, and playground type of equipment.

While it is difficult to provide precise criteria for what the Association deems as unacceptable condition, the following cases represent some of the conditions which would be considered a violation of the Association Covenants:

  1. Peeling paint on exterior trim.
  2. Dented mailboxes, or mailboxes and/or stands in need of repainting.
  3. Playground equipment which is either broken or in need of repainting.
  4. Fences with either broken or missing parts.
  5. Sheds with broken doors or in need of painting or other types of repair.
  6. Decks with missing or broken railings or parts, or parts in need of restraining.
  7. Concrete or masonry block foundations and, in attached units, party walls in need of repainting.

Most residents, undoubtedly, would not allow any of the above conditions to exist, as they seek to preserve and protect their investment in their homes and to limit their personal liability by keeping all improvements on their lots in good condition. The Foundation expects that all residents will do this necessary maintenance to prevent any of the cited conditions from occurring in Fox Run.

Mowing

Turf areas need to be mowed at regular intervals, maintaining a maximum height of 6 inches and a minimum height of 2 inches. Changes to this requirement may be made according to specified plans.

Planted beds must be kept in a neat and orderly manner.

Trash Removal

Each resident is responsible for picking up litter on his property and preventing wind-blown debris from originating on his land.At no time is the Fox Run Open Space considered a dumping ground for inorganic debris. Organic debris such as leaves, grass clippings and branches may not be dumped on Open Space.

Removal of trash and debris from all areas accumulating from resident usage will be completed as necessary. Remember that the removal of trash costs the Association dollars, and voluntary resident cleanup, in addition to controlling litter at the source, saves everyone money.

Erosion Control

Each resident is responsible for seeing that their lot area is protected from erosion and that storm drain structures are not blocked so as to cause additional erosion problems which will silt up ponds and stream valleys.

Pesticides and Herbicides

Pesticides and herbicides may be applied according to label instructions for the specified problem. Emphasis should be placed on organic/biodegradable materials in order to ensure the least harm to the natural environment. Care in application is extremely important along ponds and waterways, near neighborhood play areas and tot lots, and near adjacent residences. Avoid the use of pesticides and herbicides if at all possible, but when necessary use with caution and follow instructions.

DESIGN APPENDIX

Figure 1 Country Estate Fence
Figure 2 Board Fence
Figure 3 Split Rale Fence
Figure 4 Mailbox (viewable)
Figure 5 Compost pile screen
Figure 6 Trash can screen

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